Our Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Trustees and Secretary of the Studley College Trust are the data controller (contact details below). This means we decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Trustees and Secretary of the Studley College Trust comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to process the information necessary for the consideration of making awards to applicants for grants:
  • To publicise and promote the interests of the Trust;
  • To maintain our own accounts and records;
  • To inform you of the progress and outcome of applications for awards and the way in which any awards are administered
4. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about your application.
  • Explicit consent of the data subject so that we can process any payments we make to you.
5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared between the Trustees and Secretary of the Trust in order to consider and make decisions on any applications for awards made to the Trust and to administer any awards which are made. We will never share your data with third parties without your specific consent.

6. How long do we keep your personal data?

We keep your personal data for the duration of your course if an award is made to you. We also keep your name and email address for a period of five years from the end of your course in case we need to contact you for a testimonial or other publicity material. Your name, course, dates and amounts awarded are recorded each year and kept by the Trust as a record of the disbursement of its funds. If no award is made to you your data is destroyed at the end of the first term of the academic year for which you applied for an award.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the Trustees and Secretary of the Studley College Trust hold about you;
  • The right to request that the Trustees and Secretary of the Studley College Trust correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Trustees and Secretary of the Studley College Trust to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.
8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Trust Secretary at studleyct@btinternet.com or Kernow House, Lower Boddington, NN11 6YB.

You can contact the Information Commissioners Office
0303 123 1113 or email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.